Saudi Arabia is moving confidently towards full digital transformation of its invoicing systems. e invoicing phase 2 began on January 1, 2023, following the successful completion of the first phase. If your business falls under the Zakat, Tax and Customs Authority (ZATCA) regulations, how should you prepare for the “Integration Phase”?
In this article, we will explore the details of e invoicing phase 2 ZATCA, its significance, requirements, how it works, and how to access the best e invoice phase 2 solutions from EZ Integrated.
What is Phase 2 e Invoicing?
The Zakat, Tax and Customs Authority (ZATCA) named the second phase of e invoicing as the “Integration Phase” because it focuses on integrating electronic invoicing systems with ZATCA’s system through the FATOORA portal.
Phase 2 e invoicing was launched on January 1, 2023, and will be rolled out to multiple groups to ensure a smooth transition for all taxpayers.
The integration phase applies to all those covered by the first phase, and implementation will occur gradually based on groups outlined by ZATCA. Taxpayers will be notified at least six months before their scheduled implementation date.
What are the Requirements for e Invoicing Phase 2?
According to ZATCA, the e invoicing phase 2 requirements include:
- Using a Certified Technical Solution: The technical solution used for issuing electronic invoices must comply with the specifications and requirements outlined in the e invoicing regulations.
- Issuing Invoices in the Required Format: Approved e invoice solutions must be capable of issuing invoices in the required format (XML or PDF/A3 with embedded XML) and include all necessary fields, such as the QR code.
- Additional Fields: Ensure that additional fields, such as the universally unique identifier (UUID) and cryptographic stamp, are included in the electronic invoice.
- Invoice Counter: The technical solution must have an invoice counter to ensure the sequential order of invoices and notifications without tampering.
- Continuous Internet Connection: The technical solution must be able to connect to the internet and synchronize data in real time with the FATOORA portal.
- Security and Data Protection: The technical solution must adhere to the necessary security standards to protect sensitive financial information.
Read more: Essential Guide to ZATCA Compliance: Preventing E Invoicing Non Compliance and Penalties
How Does ZATCA e Invoicing Phase 2 Work?
The process for ZATCA e invoicing phase 2 differs between tax invoices and simplified tax invoices:
1. For Tax Invoices (B2B)
The seller issues an electronic invoice containing all required elements, then shares it with ZATCA through an electronic connection. Once ZATCA approves the invoice, it is sent back to the seller, who can then share it with the buyer in a readable format and store an electronic copy.
2. For Simplified Tax Invoices (B2C)
If the invoice is issued from a business to a consumer, the seller can issue the electronic invoice with all necessary elements and provide it to the buyer. The seller must then share the invoice with ZATCA through an integrated technical solution within 24 hours.
How to Prepare for e Invoicing Phase 2 with EZ Integrated
Transitioning to e invoicing phase 2 is not just a legal requirement but an opportunity to upgrade your business systems, improve efficiency, and enhance transparency.
Evaluate your company’s accounting and invoicing systems to ensure they comply with the phase 2 e invoicing requirements. Choose a trusted and certified provider like EZ Integrated, recognized by ZATCA, to ensure smooth and secure system integration.
Contact us today to access the solutions you need for a seamless and secure transition. Request your free consultation to identify challenges and learn how to overcome them with EZ Integrated’s comprehensive and secure e invoicing solutions.