Every electronic invoice goes through a critical moment before final approval, known as e-Invoice Review. This simple step ensures data accuracy, valid digital signatures, and full compliance with Saudi e-invoicing standards.
Whether your business is in the first phase (Generation and Storage) or the second phase (Integration and Compliance), understanding how to perform an e-Invoice Review helps prevent rejections from the FATOORA portal and maintain full compliance with ZATCA regulations.
In this article, you will discover how e-Invoice Review works in both phases and how EZ Integrated simplifies this process with secure, automated solutions designed for Saudi businesses.
What Is E-Invoice Review and Why Is It Important?
E-Invoice Review is the process of verifying an electronic invoice before or after issuance to ensure it meets all technical and regulatory requirements of e-invoicing in Saudi Arabia.
It involves checking mandatory fields, file formats such as XML or PDF/A-3, tax percentage, and digital signature validation in the second phase.
This step protects data accuracy, prevents rejected invoices, and ensures full compliance with the ZATCA e-invoicing framework.
It also strengthens trust between supplier and buyer by allowing quick verification through a QR Code or the official platform.
E-Invoice Review in the First Phase (Generation and Storage)
The first phase of Saudi e-invoicing, known as the Generation Phase, focuses on creating invoices locally and validating their details before sharing them with customers.
The E-Invoice Review process in this phase includes:
- Creating the invoice using a ZATCA-compliant invoicing system.
- Verifying mandatory fields such as tax number, date, and totals before and after VAT.
- Reviewing the invoice format in XML or PDF/A-3.
- Checking the embedded QR Code in simplified invoices for validity.
- Storing or sending the invoice electronically according to requirements.
These steps help businesses correct errors early, ensuring readiness for the Integration Phase, where direct connection with the FATOORA portal becomes mandatory.
Also read: E Invoice Management in Saudi Arabia, A Startup’s First-Year Story
E-Invoice Review in the Second Phase (Integration and Compliance)
In the second phase, called the Integration Phase, the process reaches a higher level of automation and accuracy.
The invoicing system connects directly with the FATOORA portal under ZATCA supervision.
The E-Invoice Review takes place in two main stages:
1. Pre-submission E-Invoice Review
- This internal verification step happens before sending the invoice to the portal and includes:
- Checking completeness of mandatory fields.
- Validating digital signatures and encryption.
- Ensuring file structure matches UBL/XML standards defined by ZATCA.
2. Post-submission E-Invoice Review
- After sending the invoice, businesses must confirm its official status through:
- Viewing its state on the platform (Accepted, Rejected, or Under Review).
- Scanning the QR Code to access invoice details directly from FATOORA.
- Receiving acceptance or rejection notifications and applying immediate corrections.
These actions ensure full transparency and help build a reliable, compliant invoice history under ZATCA’s certification.
Also read: Financial Data Security in E Invoicing: Key Risks & Solutions
How EZ Integrated Simplifies E-Invoice Review
EZ Integrated provides ZATCA-approved e-invoicing solutions that help Saudi businesses manage and conduct e-Invoice Review smoothly in both phases.
Key features include:
- Smart automatic review before submission to detect errors instantly.
- Real-time integration with the FATOORA portal for status tracking.
- Visual dashboard showing invoices in both PDF and XML formats, with QR scanning capability.
- Instant alerts upon acceptance or rejection.
- Continuous technical support aligned with the latest e-invoicing updates.
Thanks to these features, e-Invoice Review becomes safer, faster, and more flexible for all businesses, from small enterprises to large corporations. Start your digital invoicing journey today and contact EZ Integrated to ensure full ZATCA compliance through secure and certified e-invoicing solutions.